Annual Meeting : The Election of Board Members |
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The annual meeting of the Association for the election of Board Members is held at the clubhouse on the 3rd Thursday in May of each year, at 7:00 P.M.
The Board of Directors of the Association consists of nine members, three of whom are elected each year for a three-year term. Elected members are then appointed to specific duties by the in-coming board. That is, a nominee does not run for a particular position such as President or Landscape Director, but runs as an “at-large” candidate.
Directors may run for re-election every three years. There is no term limit rule. Formal notice of the annual meeting will be mailed to each homeowner of record well before the date set for the meeting, and proxy forms will be provided with the notice. Ballots for homeowners are provided at the meeting. An agenda will be prepared and may include items other than the election.
For reference, a sample ‘Annual Meeting’ agenda is posted below.
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Prestonwood Forest Maintenance Association
BOARD OF DIRECTORS ANNUAL MEETING
Sample Agenda
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I. CALL TO ORDER / Confirmation of Quorum
II. REVIEW AND APPROVE AGENDA AND PREVIOUS MINUTES
III. NOMINATIONS OF CANDIDATES FROM THE FLOOR
IV. INTRODUCTION OF ALL NOMINEES
V. ELECTION OF DIRECTORS
VI. CONSTABLE REPORT
VII. FINANCIAL REPORTS
VIII. ANNOUNCEMENTS
IX. HOMEOWNER FORUM (1 hour time limit)
X. COMMITTEE REPORTS
a. Tennis
b. Clubhouse
c. Pools
d. Landscape
e. Trash Removal / Pest Control
f. Deed Restrictions
g. Security
h. Communications
XI. OLD BUSINESS
XII. NEW BUSINESS
XIII. ELECTION RESULTS
XIV. ADJOURN / Next Meeting Announcement
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